Freelance klantspecifiek EQUALMINDS

The assignment includes the following parts:

Analysis of the AS-IS situation and elaboration of the TO-BE situation

1. Mapping the current functioning of the six zones, application by application, starting with the HR system and the local management tool:

   • processes

   • business rules

   • organizational structures

   • differences between the zones and the reasons for them

2. Elaborating the TO-BE operating models for the unified zone and its nine divisions, validating them against federal standards and preparing them for decision-making.

3. Preparing and maintaining the functional specification file. This file is a prerequisite for starting any application migration.

Translate to the applications

1. Translating every functional decision into concrete consequences for the applications:

   • configuration

   • reference data and codes

   • data migration

   • interfaces

   • access rights

   • and so on

2. Guiding the working group on what the applications do and do not support, taking into account the applicable standards.

3. Managing the activities with the federal teams responsible for each application, first for the HR system and then for the customer management application.

4. Specifying and monitoring the test campaign for the modified applications at the level of the merged zone.

5. Preparing the validation of the migration by:

   • consistency and volumetry checks

   • test scenarios

   • comparisons before and after migration

6. Supporting the activities around data and reference data. The nine divisions do not exist anywhere today and must appear in all applications with the same codes and from the same date.

Preparing decision files for strategic stakeholders

1. Preparing and facilitating workshops with the representatives of the zones and the DRI, including drafting the reports.

2. Formulating decision proposals, including the competent decision-making body and the arbitration deadline.

3. Keeping the documentation up to date:

   • what was decided

   • when

   • by whom

   • on what basis

Practical

• Start date: 12/01/2026

• Duration: until 12/31/2026 (renewable)

• Employment regime: full-time (40 hours/week)

• Location: Brussels (to be determined)

• Work schedule: minimum 2 days per week present in the office, depending on tasks and in consultation with the team. Telework allowed from home or at the employer's premises (in Belgium).

• Team: multidisciplinary team with a mix of internal and external employees.

Summary

• Regime: full-time, with at least 2 days per week in the office

• Location: Brussels

• Languages: preferably trilingual (NL/FR/EN). If not, at least a passive knowledge of Dutch or French as a second language.

Skills

• Business and functional analysis - Level Confirmed

• Process mapping and modeling (BPMN) - Level Confirmed

• Design and execution of application test plans - Level Confirmed

• Documentation of data and interface models (repositories, codifications, authentic sources) - Level Confirmed

• Experience in the public sector - Level Junior

• Data migration - Level Junior

• Queries, data extraction, and control in SQL and Python - Level Junior

• Stakeholder Management - Level Confirmed