Freelance klantspecifiek EQUALMINDS

As a Project Manager within the team, you will primarily be responsible for the scoping, planning, execution, and budget monitoring of the project.

You will establish a solid project structure, working closely with business analysts and critically and constructively assessing the information gathered to ensure that all relevant elements are identified and a clear roadmap is defined to transition from the current AS-IS state to the desired TO-BE state.

You will coordinate the various actions involving different stakeholders and facilitate communication, including from a change management perspective, by developing the necessary communication plans.

You will make every effort to ensure that agreed timelines and budgets are respected so that the project can be delivered on time. Where necessary, you will adjust the project plan and communicate any changes clearly and transparently while providing the required reporting.

Following implementation, you will remain available during the hypercare phase.

You will integrate into the project team’s way of working and contribute to the development of procedures and documentation that enable effective collaboration with the operational (“Run”) organization. Where necessary, you will establish links with other projects and initiatives within the Traffic domain, demonstrating the ability to switch quickly between topics and adapt to changing priorities.

Tasks and Responsibilities

Main Responsibilities

1. Define and manage project scope, planning, milestones, and deliverables based on validated parameters.

2. Identify tasks, dependencies, and risks, and develop and monitor mitigation measures.

3. Manage and coordinate business analyst(s) on shared topics and initiatives.

4. Report project progress to stakeholders, including status, issues, bottlenecks, risks, and proposed alternatives/mitigation actions; document decisions and actions in a decision log.

5. Contribute to the implementation of cross-functional processes and documentation to ensure seamless collaboration with the Run organization.

6. Support the implementation of a monitoring tool.

7. Establish and maintain quality management plans to ensure project outcomes meet required standards.

8. Implement and utilize project management and documentation tools (including JIRA and Confluence) for tracking and knowledge sharing.

9. Manage stakeholder relationships and build strong partnerships with internal stakeholders and external partners to ensure project success.

Secondary Responsibilities

1. Support the management of the project management organization within the ANPR team, including:

   • Facilitating the demand management process.

   • Setting up strategic reporting.

   • Defining best practices and internal processes.

   • Managing knowledge transfer to the Run team.

2. Support change management activities and user training initiatives where required.

Education, Experience, and Competencies

• At least 10 years of hands-on experience managing and delivering technical IT projects.

• Experience with project tracking and knowledge management tools (JIRA, Confluence).

• Strong analytical and problem-solving skills.

• Native Dutch or French speaker, with a strong passive knowledge of the other language.

Soft Skills

Working Style

Proactive, results-oriented, and structured. You take initiative, are a self-starter with a critical mindset, and work in a methodical and organized manner. You set clear objectives (KPIs) and support your proposals and decisions with facts and data.

Communication

Excellent written and verbal communication skills. Ability to guide and align various stakeholders on both strategic and operational matters. You are an active listener, ask the right questions, and can clearly articulate complex ideas both in writing and verbally.

Integrity

Discretion and reliability are essential, given your access to sensitive information.

Practical Information

• Desired start date: October 26, 2026

• Duration: Until the end of 2026 (extension possible)

• Workload: Full-time

• Main location: Brussels 1000

• Working arrangement: Minimum 2 days per week onsite, depending on tasks and agreements with the team; remote work permitted from the employee’s or contractor’s address within Belgium.

• Team: Multidisciplinary team consisting of a mix of internal and external collaborators.

• Budget & Planning Management – Confirmed (most recent experience)

• Change Management – Confirmed (most recent experience)

• Public Sector Experience – Confirmed (most recent experience)

• IT Project Management – Expert (most recent experience)

• JIRA & Confluence (Project Tracking & Knowledge Management) – Confirmed (most recent experience)

• Risk & Quality Management – Confirmed (most recent experience)

• Stakeholder Management – Confirmed (most recent experience)

• Vendor / Supplier Management – Confirmed (most recent experience)

• Vision & Roadmap Development – Confirmed (most recent experience)